Scheduling Events
Copera Tempo lets you put anything on your calendar in seconds — a one-off meeting, a recurring standup, a block of time off, or a task you'll schedule later — with the location, participants, and details all in one place. Click an empty slot, give your event a title, and you're done; or open the full form to fine-tune the time, location, participants, and how it repeats. This page covers everything you can do when scheduling in Tempo.
How To Create an Event
The Quick Way
The fastest way to add an event is right on the calendar:
- Open Tempo and switch to Day or Week view.
- Click and drag across the time you want, or click a single slot. A quick new event popover appears. You can also click Create Event from the toolbar.
- Type a title for the event.
- Adjust the date and time if needed.
- Click Save.
That's the whole flow for a simple event. The popover also lets you expand any section to add more — a calendar, participants, a location, a description, or a repeat schedule — without leaving your view.
You don't have to fill in everything. A title and a time are enough to get an event on your calendar — you can always open it again later to add details.
The Full Form
When you need every option in one place, open the full event form. It gathers the title, calendar, time, location, description, participants, reminders, and recurrence, plus a built-in Find a time view to pick a slot that works for everyone once you've added participants. Set what you need and click Save.
Choosing a Calendar
Every event belongs to a calendar. By default a new event lands on your default calendar, but you can pick any calendar you have — for example, a shared "Client Calls" calendar so the whole team sees it. See Calendars to learn how the three calendar kinds work.
Setting the Time
Every event has a start and an end:
- Pick a start date and start time.
- Pick an end time (and an end date too, if the event spans more than one day).
When the start and end fall on the same day, Tempo keeps the layout compact with a single date and two times. For multi-day events, both dates appear.
The end of an event must be after its start. If you set an end that's earlier than the start, Tempo asks you to correct it before saving.
Adding a Location
Tempo events support several kinds of location, all from one field:
| Location type | How to set it | What happens |
|---|---|---|
| Copera meeting channel | Pick a meeting channel | Guests get a link to join the meeting right inside Copera |
| Video link | Paste a meeting URL | Tempo shows the link so anyone can click to join |
| Phone | Enter phone/dial-in details | Participants see how to call in |
| In person | Type a place or address | Shown as a physical location |
Choosing a Copera meeting channel as the location keeps everything in one place — your invitees can join the call, share their screen, use the whiteboard, and get a transcription, all inside Copera. Learn more in Meeting Channels.
Inviting Participants
In the participants field, start typing to add people. You can invite:
- Workspace members — anyone on your team.
- Teams — add a whole team at once.
- Anyone by email — type any email address to invite an outside guest.
Each participant appears in a list below the field, and you can remove anyone you added. Once the event is created, every participant shows a response status (such as Pending, Accepted, Declined, or Maybe).
External guests — people you add by email — are invited to the event but are not workspace members. They receive a standard calendar invitation and can respond from their own email; their replies flow back to your event automatically.
Adding a Description
Use the description field to add an agenda, notes, dial-in details, or anything else participants should know. The description appears in the event's details when anyone opens it.
The Shelf: Schedule It Later
Not everything is ready to go on the calendar yet. Tempo's shelf is a holding area for things you intend to schedule but haven't pinned to a time:
- Create a task-like item and choose Add to Shelf instead of saving it to a slot.
- Give it a suggested date and duration so you remember roughly when and how long it should take.
- When you're ready, Schedule it — drop it into an open slot on your calendar, and it becomes a normal event.
Shelf items are flexible: you can complete or archive one without ever scheduling it, which is perfect for tasks that end up not needing a meeting.
Use the shelf as a "to-schedule" inbox. Park "Quarterly review prep" or "Call the new vendor" on the shelf during the week, then batch-schedule them into open slots when you plan your calendar.
Time Off
Need to block out a vacation, a day off, or a holiday? Time off in Tempo is handled as an event flagged with a type — such as Vacation, PTO, Sick, Holiday, or Custom — so people can see why you're away and won't schedule over your time off.
For one-off blocks you can create a time-off event directly. To manage your recurring availability and standing time off — and to control how your time off blocks booking pages and find-a-time — use your availability settings. See Availability & Working Hours.
Rescheduling and Deleting Events
Rescheduling by Dragging
In the Day or Week view, you can drag an event to a new time, or drag its edges to make it shorter or longer. The new time saves automatically, and updates cascade to everyone invited.
Editing the Details
If you're the organizer, open an event and use the edit controls to change its title, time, location, participants, or any other detail. Changes are reflected for all participants.
Deleting an Event
Open the event and choose Delete. The event is removed from your calendar and, if you choose, participants are notified.
Deleting an event can't be undone. Double-check before you confirm, especially for events that other people are counting on.
Notifying Participants
When you create, change, or cancel an event that has participants, Tempo asks whether to send emails to them. You can add an optional message, choose to notify everyone, or make the change quietly without emailing anyone. Invitations go out as standard calendar invitations, so guests can add the event to whatever calendar tool they use and respond from there — and their replies flow back to your event automatically.
If your invitees use Copera Inbox, the invitation appears as an interactive banner they can RSVP to in one click. See Calendar Invitations.
Settings and Options
| Option | What it controls |
|---|---|
| Title | The event's name |
| Calendar | Which calendar the event belongs to |
| Start / End | When the event begins and ends (end must be after start) |
| Location | A Copera meeting channel, a video link, phone, or in person |
| Participants | Workspace members, teams, and outside guests by email |
| Description | Agenda, notes, or any details participants should see |
Limits and Notes
- An event's end must be after its start.
- External email participants are invited but are not workspace members.
- Shelf items can be completed or archived without ever being scheduled.
- Rescheduling and deleting cascade to everyone invited.
Example Use Cases
- A 2-hour "Sprint Planning" with the whole dev team, hosted in a Copera meeting channel.
- Park "Quarterly Review prep" on the shelf with a suggested date, then schedule it into an open slot when the week firms up.
- Create a "Summer Vacation" time-off block so nobody schedules meetings while you're away.
Frequently Asked Questions
How do I create an event?
Open Tempo and click Create Event, or drag across the time you want on the calendar. Add a title, set the start and end, choose a location, add participants, and click Save.
Can I invite someone who isn't on my team?
Yes. Type any email address into the participants field to invite an outside guest. They get a calendar invitation and can respond from their email. External guests are invited but are not workspace members.
What is the shelf?
The shelf is a holding area for things you want to schedule later. Drop a task-like item on the shelf with a suggested date and duration, then schedule it into a real slot when you're ready. You can also complete or archive a shelf item without ever scheduling it.
How do I add time off?
Time off is created as an event flagged with a type, such as Vacation or PTO, which blocks the period so people don't schedule over it. For recurring availability and standing time off, use your availability settings.
Do I have to email everyone when I make a small change?
No. When Tempo asks whether to send update emails, choose not to send to apply your change without notifying participants.
Will rescheduling an event update everyone's invitation?
Yes. When you reschedule or change an event, the update cascades to everyone invited.
Related Features
- Find a Time — See everyone's availability side by side before you pick a slot.
- Availability & Working Hours — Set when you're available and manage recurring time off.
- Calendars — Choose which calendar an event lands on.
- Booking Pages — Let people book you without the back-and-forth.
- The Tempo AI Scheduler — Create and reschedule events just by typing.
- Calendar Invitations — How invitations and RSVPs work inside Copera Inbox.
- Meeting Channels — Run the meetings you schedule.