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Calendars

Copera Tempo lets you keep as many calendars as you need — a private one just for you, a workspace-wide one everyone can see, and shared calendars for specific people or teams — each with its own color and time zone so your whole schedule stays organized in one place. Calendars are how you separate the different parts of your work and life: a "Focus Time" calendar for yourself, a "Client Calls" calendar your sales team shares, a "Board Meetings" calendar only the execs see.

The Three Kinds of Calendar​

When you create a calendar, you choose its kind, which decides who can see it:

KindWho sees itGood for
PersonalOnly youYour own focus time, errands, and private commitments
WorkspaceEveryone in the workspaceCompany holidays, all-hands events, shared office hours
SharedThe specific users and teams you addA team's client calls, a project's milestones, an exec calendar
note

The kind of a calendar is set when you create it and can't be changed afterward. If you need a different kind, create a new calendar of the right kind and move your events to it.

How To Create a Calendar​

  1. Open Tempo and go to Calendars.
  2. Click Create Calendar.
  3. Enter a name (required) and, optionally, a description.
  4. Pick a color so this calendar's events are easy to spot.
  5. Choose a time zone (it defaults to your personal time zone).
  6. Choose the kind — personal, workspace, or shared.
  7. For a shared calendar, add participants — individual users or whole teams.
  8. Click Save. The new calendar appears in your list, ready for events.
tip

Give related work its own calendar with a distinct color — for example, a red "Deadlines" calendar and a blue "Meetings" calendar. The colors make your week instantly readable.

Settings and Options​

Every calendar has a small set of settings you can adjust:

SettingWhat it controlsDefault
NameThe calendar's title, shown in your list and on events— (required)
DescriptionAn optional note about what the calendar is forEmpty
ColorThe color used for this calendar's eventsAssigned automatically
Time zoneThe time zone events on this calendar are shown inYour personal time zone
ParticipantsThe users and teams who can see a shared calendarJust you (personal)
KindPersonal, workspace, or sharedChosen at creation, then fixed
DefaultWhether new events land here by defaultOne calendar is the default

The Default Calendar​

One of your calendars is your default. When you create an event and don't pick a calendar, the event lands on your default. To make a different calendar the default, open its settings and set it as default — new events will start landing there instead.

Participants on Shared Calendars​

For shared calendars, you control who has access by adding users or teams as participants. Adding a whole team is the quickest way to give a group access in one step, and the calendar automatically reflects the team's membership.

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Only the calendar's owner or a workspace admin can change a calendar's settings — its name, color, time zone, participants, and default status. Other participants can see the calendar and its events but can't change how the calendar itself is configured.

Archiving a Calendar​

When you no longer need a calendar day to day, archive it instead of deleting it:

  1. Open the calendar's settings or its menu in the calendar list.
  2. Choose Archive.

The calendar disappears from your everyday view, but its events are preserved for history. Because calendars are archived rather than permanently removed, nothing is lost — you keep a complete record of past events.

info

Archiving is the safe way to tidy up. A finished project's calendar can be archived to clear your list while keeping every event it held, in case you ever need to look back.

Limits and Notes​

  • A calendar's kind (personal, workspace, or shared) is fixed once created.
  • Only the owner or a workspace admin can change a calendar's settings.
  • Calendars are archived, not hard-deleted, so their history is preserved.
  • Each calendar shows its events in its own time zone, which defaults to your personal time zone.

Example Use Cases​

  • A "Board Meetings" calendar shared only with your executives, in a distinct color, so leadership events never get lost among everyday meetings.
  • A "Client Calls" calendar shared across the sales team, so anyone can see the team's upcoming calls at a glance.
  • A personal "Focus Time" calendar in your own time zone that only you can see, for blocking deep-work hours.

Frequently Asked Questions​

What kinds of calendars can I create?​

Three: personal (just you), workspace (shared across the whole workspace), and shared (visible to the specific users or teams you choose). You pick the kind when you create the calendar.

Can each calendar have its own color and time zone?​

Yes. Every calendar has its own color, so events are easy to tell apart, and its own time zone, which defaults to your personal time zone if you don't change it.

How do I change my default calendar?​

Open the settings of the calendar you want as your default and set it as the default. New events will start landing there unless you choose a different calendar while creating them.

What happens when I archive a calendar?​

It's hidden from your everyday view but its events are preserved for history. Calendars are archived rather than permanently deleted, so nothing is lost.

Why can't I edit a calendar someone shared with me?​

Only the calendar's owner or a workspace admin can change its settings. As a participant you can see the calendar and its events, but the configuration is managed by the owner or an admin.

Can I change a personal calendar into a shared one?​

No — a calendar's kind is fixed once it's created. Create a new shared calendar and move the events you want others to see onto it.