Find a Time
No more back-and-forth asking "when are you free?" Copera Tempo's find-a-time grid lays everyone's schedule side by side, shows at a glance who's busy and who's away, and lets you drag a proposed meeting into a slot that works for the whole group — then create the event in place. It turns the slowest part of scheduling — coordinating across several people — into a few seconds of dragging.
How To Use Find a Time
- Open the find-a-time view (it's available while you schedule an event in Tempo).
- Add participants — the workspace members you want to meet with.
- Choose a date window to compare (a single day or a week).
- Read the grid to see who's free and when.
- Drag on the white space to propose a slot, then adjust it as needed.
- Confirm to create the event and send invites.
Participants in find-a-time are workspace members — the people whose availability Tempo can compare. Add at least one before the grid has anyone to show.
Reading the Availability Grid
Find-a-time shows one column per participant, side by side, over the day or week you're looking at. Within each column, Tempo marks each person's availability:
| What you see | What it means |
|---|---|
| White space | The person is free and within their working hours |
| A solid block | The person is busy — a meeting, time off, or a booking hold |
| A shaded area | Outside that person's working hours (their off-hours) |
So at a glance you can tell who's free, who's busy, and who's simply outside their working hours.
Find-a-time shows when someone is busy, not what they're busy with. The titles and details of other people's events stay private — you only see that the time is taken.
Each person's working hours and time off come from their own settings. To control how your own availability appears to others, see Availability & Working Hours.
Proposing a Time
Your meeting appears as a single bar that spans every participant's column, so you can instantly see whether the slot overlaps anyone's busy time.
- Drag the bar up or down to move the meeting to a different time.
- Drag its edges to make the meeting shorter or longer.
- Aim for a spot where every column is white — that's when everyone is free.
As you move the bar, the event's start and end times update automatically, so when you've found a clear slot, the time is already set.
Switching Day and Week
Use the Day and Week toggle to change how much you compare at once:
- Day zooms into a single day for a precise look.
- Week spreads the columns across a week so you can scan for the best day.
The whole grid is rendered in your time zone as the organizer, while each person's hours reflect their own schedule — so a cross-region comparison still lines up correctly.
Creating the Event
Once your proposed meeting sits in a slot that works for everyone:
- Review the title, location, and participants.
- Confirm to create the event.
- Choose whether to notify participants — invitations go out and replies flow back automatically.
See Scheduling Events for the full set of event options.
The proposed slot isn't saved until you create the event. Dragging the bar around explores options without putting anything on anyone's calendar until you confirm.
Settings and Options
| Option | What it controls |
|---|---|
| Participants | The workspace members whose availability you're comparing |
| Date range | The day or week window the grid covers |
| Day / Week | How much time you compare at once |
| Proposed window | The slot you drag out for the meeting |
Limits and Notes
- Participants are workspace members.
- Busy data includes meetings, time off, and booking holds.
- The proposed slot isn't saved until you create the event.
- There's no recurring proposal in the grid — set recurrence on the event itself after you create it.
Example Use Cases
- A 1-hour interview that has to work across three interviewers — drag the bar to the one window everyone's free.
- A cross-time-zone sprint retro — switch to Week to find the best shared day, then Day to pin the time.
- A product demo slot that works for both the client and your internal team at once.
Frequently Asked Questions
Why don't I see anyone in the grid?
You need to add at least one participant who is a workspace member. Until then, there's no one to compare availability with.
Can I see what someone else's meeting is about?
No. Find-a-time only shows that a time is busy or free — it never reveals the title or details of other people's events.
Does find-a-time account for different time zones?
Yes. The grid is rendered in your time zone as the organizer, while each person's working hours and busy times reflect their own schedule, so the comparison lines up across regions.
Why does someone look unavailable when their calendar seems open?
They may be outside their working hours (shaded) or have time off or a booking hold at that time (a solid busy block). All of these keep you from booking over their personal or off-hours time.
Can I set up a repeating meeting from the grid?
The grid proposes a single slot. Create the event from your chosen slot, then add a recurrence on the event itself if you need it to repeat.
Related Features
- Scheduling Events — Create the event once you've found a time.
- Availability & Working Hours — Set the working hours and time off that power this grid.
- Booking Pages — Let people book you directly without a back-and-forth.
- The Tempo AI Scheduler — Ask the AI to find a time across people for you.
- Copera Tempo Overview — See everything Tempo can do.