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Drive Overview

Copera Drive is the area of Copera where your team creates, stores and works on files. Documents, spreadsheets, presentations and Markdown files open right in Drive and everyone can edit them together. PDFs, images and videos preview in place, and designs built with AI Chat live next to your other files. Drive has its own button in the top bar, next to Channels, Work and AI Chat.

The Drive Menu​

The left menu in Drive is organized from top to bottom:

ItemWhat it does
RecentsThe items you opened most recently anywhere in Copera
NewThe blue button that creates files, folders and more (see below)
HomeYour starting point: create with AI, create blank files and pick up suggested files. See Drive Home
DocSignSend files for signature and see who still has to sign. See DocSign
SparksYour screen recordings
DesignsApps, dashboards, slide decks and pages built with AI Chat or uploaded by you, and the design systems your workspace saved. See Designs in Drive
Shared with meFiles and folders other people shared with you
StarredItems you marked as favorites
DISKSMy Disk (M:) and Workspace Disk (W:), shown as a folder tree with the files inside each folder
UnfiledItems you own that are outside any folder you can reach, with a count of how many there are
TrashDeleted items, kept for 30 days before they are removed for good
Upload files boxClick it, or drop files anywhere in Drive, to upload

My Disk and Workspace Disk​

Drive has two disks:

  • My Disk (M:) holds your own files and folders. Items here are private until you share them.
  • Workspace Disk (W:) is the workspace's shared disk. Its files and folders belong to the whole workspace, such as a company handbook, brand assets or shared templates, and every member of the workspace can use it.

The disk tree works like the file explorer on your computer. Click the arrow next to a folder to expand it and see the folders and files inside, or click the folder name to open it. You can also move through the tree with the arrow keys.

See Workspace Disk (W:) below for who can do what on the shared disk.

Unfiled​

Unfiled collects items you own whose folder you can no longer reach, for example because the folder was deleted, moved to the Trash, or is no longer shared with you. The number next to it tells you how many there are. Move an item into one of your folders to remove it from Unfiled.

The New Menu​

Click New to create something in the folder you are viewing. The bottom of the menu tells you where new files will be saved ("Files save in …").

  • Document, Spreadsheet, Presentation and Markdown file — Create a blank file that opens right away. See Copera Office and Markdown Files.
  • Folder — Add a folder.
  • Upload files or an HTML app — Upload files from your computer. An .html file, or a .zip laid out as a web app with an index.html, becomes a design. See Uploading Files.
  • Upload a folder — Upload a whole folder, keeping its subfolders.
  • Design or PDF with AI Chat — Describe what you want and let AI Chat build it.
  • Send for signature — Start a DocSign envelope.
  • Record a Spark — Record your screen.

Workspace Disk (W:)​

The Workspace Disk (W:) is one shared disk for the whole workspace. Anything on it belongs to the workspace rather than to one person, so it stays in place when people join or leave.

Who Can Do What​

On the Workspace DiskWho can do it
Open, view and download files and foldersEvery member of the workspace
Add files and folders, edit files, rename, and move items between W: foldersEvery member of the workspace
Share, delete (move to Trash), restore from Trash and delete for goodWorkspace admins, and the person who created the item
Move an item from W: back to My DiskWorkspace admins, and the person who created the item

Guests and people outside your workspace do not see the Workspace Disk. They only see W: items that someone shares with them, in Shared with me.

When someone leaves the workspace, the files they put on the Workspace Disk stay there for everyone else.

Moving Files Onto the Workspace Disk​

You can move your own files and folders from My Disk onto the Workspace Disk, by dragging them onto Workspace Disk (W:) in the disk tree or with Move. Before the move, Copera asks you to confirm, because everyone in the workspace will see the items afterwards.

A file you move back from W: to My Disk goes into your own My Disk and becomes yours.

Designs Stay on My Disk​

Designs keep their own sharing, so they can't go on the Workspace Disk. To give your team a design, share the design instead. To give them a look to reuse, save it as a design system. For the same reason:

  • An .html file or .zip you upload to the Workspace Disk stays an ordinary file; it does not become a design.
  • A design AI Chat builds while you are in a Workspace Disk folder is saved in My Disk → Designs (a folder you renamed keeps your name).

File Types at a Glance​

Every file type has its own colored icon, the same everywhere in Copera (in Drive lists, in search, in Recents and in tabs):

TypeIcon colorOpens in
Document (.docx)BlueCopera Office
Spreadsheet (.xlsx)GreenCopera Office
Presentation (.pptx)OrangeCopera Office
Markdown (.md)PurpleMarkdown editor
PDFRedFile preview
ImageCyanFile preview
VideoPinkFile preview
DesignRust, with a </> symbolDesign editor

Browsing a Folder​

When you open a folder, a single slim toolbar sits at the top:

  • A breadcrumb that shows where you are, with a menu for folder actions.
  • A search field for the current location.
  • Filters to narrow the list.
  • A list/grid switch.

In list view you see columns for name, owner, last modified, size and who the item is shared with. In grid view, folders appear as compact cards above your files, and files show a preview of their first page, sheet or slide. Drive remembers your choice. The bar at the bottom shows how many items the folder holds. See Organizing Files for everything you can do with files and folders.

Working With Files Quickly​

  • Drag and drop files and folders from your computer to upload, or drag items onto a folder to move them.
  • Right-click any item for rename, move, share, download, version history and more.
  • Select several items to share, move, delete or download them together (multiple files download as a single zip).
  • Search and filter to find files by name, type, owner or date.

Storage​

Drive does not show storage numbers. Storage is shared by the whole workspace, so workspace admins check it in Settings → Storage. See Storage Management.

Connect Drive to Other Tools​

Beyond the app, you can connect Drive to your own scripts and tools using a personal access token, so files can be listed, uploaded, and downloaded programmatically. This is aimed at developers -- see the Developers section to get started. Designs are not included in these listings.

Frequently Asked Questions​

Where is Drive?​

Click Drive in the top bar. It used to be part of Collaborate (now called Work) and is now an area of its own.

What is the difference between My Disk and Workspace Disk?​

My Disk holds your own files, private until you share them. The Workspace Disk holds files that belong to the whole workspace: every member can open, add and edit them, and workspace admins and each item's creator can share or delete them.

Why can't I move a design to the Workspace Disk?​

Designs keep their own sharing settings, so they always stay on My Disk. Share the design with your team instead.

Why can't I see how much storage I have left?​

Storage belongs to the workspace, not to each person, so Drive does not show it. Workspace admins see storage in Settings → Storage.

What happens to files in Unfiled?​

Nothing changes about the files themselves: they are still yours and still count toward the workspace storage. Unfiled lists them so you can move them into a folder you own.

Where are my artifacts?​

Artifacts are now called designs, and they all live in Drive → Designs. The AI Chat area no longer lists them, but AI Chat can still build and change them. Old links to artifacts still work.