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Sharing & Permissions

Copera gives you fine-grained control over who can access each page. You can share pages with specific workspace members, control their permission level, and even publish pages publicly with a shareable link.

Permission Levels​

Each person you share a page with receives one of the following permission levels:

LevelWhat They Can Do
ViewerRead the page. Cannot edit content, comment, or change settings.
CommentsRead the page and take part in comment threads, but cannot edit the content.
EditorRead, edit, and comment on the page content. Cannot manage sharing settings.
AdminFull control --- edit content, comment, manage sharing settings, and delete the page.

The page creator is automatically an Admin. Workspace administrators also have Admin access to all pages within the workspace.

tip

The Comments level is perfect for reviewers and stakeholders: they can read the page and leave feedback through Inline Comments without the ability to change the content itself.

Sharing with Team Members​

To share a page with specific people:

  1. Open the page and click the Share button in the header.
  2. The Share dialog opens showing the current list of people who have access.
  3. Search for a workspace member by name or email.
  4. Select the person and choose their permission level (Viewer, Editor, or Admin).
  5. Click Add to grant access.

The person immediately gains access and can navigate to the page from their Shared With Me section in the sidebar.

Removing Access​

To revoke someone's access, open the Share dialog, find the person in the list, and click the remove button next to their name. Their access is revoked immediately.

Changing Permission Levels​

To change a person's permission level, open the Share dialog and adjust the role dropdown next to their name. Changes take effect immediately.

Publishing Publicly​

You can publish any page as a public web page accessible to anyone with the link --- even people outside your workspace. Public pages are a great way to share handbooks, help articles, proposals, and announcements with the world.

Draft and Publish​

Public pages use a draft-and-publish workflow so your in-progress edits never appear on the public page before you are ready. This means you can keep refining a published page privately and only push the polished version live when it is done.

Here is how it works:

  1. Publish for the first time. Open the Share dialog, switch to the Public tab, and click Publish. Copera takes a snapshot of the page as it is right now and makes that snapshot the public page.
  2. Keep editing privately. Any changes you make afterward are saved to your private working copy. The public page keeps showing the last version you published --- your edits are not live yet.
  3. Publish your updates. When you have unpublished changes, a Publish Updates button appears in the page header. Click it to push your latest version live, replacing the public snapshot.
note

Until you click Publish Updates, visitors always see the most recently published version. This lets you draft, revise, and review in private without worrying that half-finished edits will leak to the public page.

Publishing a Branch of Pages​

If the page you are publishing has child pages (subpages) with their own unpublished changes, Copera asks whether you would also like to publish updates to all subpages. Choose Yes, include subpages to push the whole branch live at once, or No, this page only to publish just the current page.

Public Page Options​

When a page is published publicly, you can configure additional options from the Public tab. Changes to these options take effect the next time you publish.

  • Allow indexing --- Enable this to allow search engines like Google to index your public page. When enabled, the page may appear in search results, increasing its visibility. Disable it to keep the page accessible only to people with the direct link.
  • Allow feedback --- Let public visitors leave reactions or feedback on the page.
  • Show subpages footer --- Display a footer that links to the page's subpages, helping visitors navigate a multi-page public site.
  • Contact form --- Add a contact form to the public page to capture leads or inquiries from visitors. You can set the button label and choose which form receives submissions. Learn more in Contact Forms.

From the same tab you can Copy link, View site to preview the public page, or Unpublish to take it down.

Page Icons on Public Pages​

If you have given your page an emoji icon, that icon appears on the public page and in its navigation too --- so your published site keeps the same friendly, recognizable look as it has inside Copera. You can set a page's icon from the page header. See Creating Pages for details.

What Visitors See​

Published public pages faithfully render the editor's full range of blocks --- headings, lists, tables, callouts, toggles, multi-column layouts, images, video, audio, files, diagrams, and embeds all appear on the public page just as they do inside Copera.

A few things stay private and are never shown to public visitors:

  • Inline comments --- Your team's comment threads remain internal.
  • Transcriptions --- Meeting transcription blocks are not included on the public page.

Before you publish a page that contains these, Copera shows a reminder telling you how many comments or transcriptions will be hidden, so there are no surprises. You can continue publishing (the rest of the page is unaffected) or remove those elements first if you prefer.

Revoking Public Access​

To make a public page private again, open the Share dialog, switch to the Public tab, and click Unpublish. The public URL immediately stops working, and the published snapshot is cleared. Anyone who tries to access the old link will no longer be able to open the page.

Page Sections and Visibility​

Pages appear in different sections of the sidebar depending on the viewer's relationship to them:

  • My Pages --- Pages you created.
  • Pages From Workspace --- Pages shared with the entire workspace.
  • Shared With Me --- Pages other people have explicitly shared with you.
  • Starred --- Pages you have starred for quick access.

Inherited Permissions​

When you share a parent page, child pages in the tree may inherit the sharing settings depending on your workspace configuration. This makes it easy to share an entire branch of your page tree without configuring each page individually.

Next Steps​