Scheduling Events
Creating an event in Copera takes seconds. Click an empty slot on your Calendar, give your event a title, and you're done --- or open the full form to fine-tune the location, participants, reminders, and recurrence. This page covers everything you can do when scheduling.
Creating an Event
The Quick Way
The fastest way to add an event is right on the Calendar:
- Open the Agenda panel and switch to Day or Week view.
- Click and drag across the time you want, or click a single slot. A quick new event popover appears.
- Type a title for the event.
- Adjust the date and time if needed.
- Click Save.
That's the whole flow for a simple event. The popover also lets you expand any section to add more --- participants, a location, a description, reminders, or a repeat schedule --- without leaving the Calendar.
You don't have to fill in everything. A title and a time are enough to get an event on the Calendar --- you can always open it again later to add details.
The Full Form
When you need every option in one place, click More options in the quick popover. This opens the full event form with two tabs:
- Event details --- the title, time, location, description, reminders, and participants.
- Find a time --- a side-by-side availability view to pick a slot that works for everyone (available once you've added at least one participant). See Find a Time.
Set what you need and click Save.
Setting the Time
Every event has a start and end. In the date row you can:
- Pick a start date and start time.
- Pick an end time (and an end date as well, if the event spans more than one day).
When the start and end fall on the same day, Copera keeps the layout compact and only shows a single date with two times. For multi-day events, both the start and end dates appear.
Adding a Location
Copera events support three kinds of location, all from one field labeled Add a channel, link, or address:
| Location type | How to set it | What happens |
|---|---|---|
| Copera meeting channel | Pick a meeting channel from the dropdown | Guests get a link to join the meeting in Copera |
| Online meeting link | Paste a meeting URL | Copera recognizes Google Meet, Zoom, and Microsoft Teams links and shows the matching icon |
| Physical address | Type a place or address | Shown as a plain location with a map-pin icon |
Selecting a Copera meeting channel clears any link you typed, and typing a link or address clears a selected channel --- so each event has one clear place to meet.
Choosing a Copera meeting channel as the location keeps everything in one place --- your invitees can join the call, share their screen, use the whiteboard, and get a transcription, all inside Copera. Learn more in Meeting Channels.
Inviting Participants
In the participants field, start typing to add people. You can invite:
- Workspace members --- anyone on your team.
- Teams --- add a whole team at once.
- Saved contacts and contact lists --- people you've saved in your workspace.
- Anyone by email --- type any email address to invite an outside guest.
Each participant you add appears in a list below the field, and you can remove anyone with the delete control next to their name. Once an event is created, every participant shows a response status (Pending, Accepted, Declined, or Maybe).
Setting Reminders
Reminders nudge you before an event starts so nothing slips by.
- In the Reminders section, choose how far ahead you'd like to be reminded.
- Pick from the presets --- At start, 5, 10, 15, or 30 minutes before, 1 hour before, or 1 day before --- or choose Custom to enter any number of minutes.
- Click the add button to add the reminder. It appears as a chip you can remove at any time.
You can set up to five reminders on a single event (for example, one a day before and one fifteen minutes before).
Adding a Description
Use the description field to add an agenda, notes, dial-in details, or anything else participants should know. The description appears in the event's details when anyone opens it.
Recurring Events
Need a meeting that repeats? Set a recurrence and Copera creates the whole series for you.
Choosing a Repeat Pattern
In the date area, open the repeat menu (the circular-arrows icon) and choose a pattern:
| Option | Repeats |
|---|---|
| Does not repeat | One-time event (the default) |
| Daily | Every day |
| Weekly on [day] | The same weekday every week |
| Monthly on the [week] [day] | The same position each month (for example, the second Tuesday) |
| Annually on [date] | Once a year on the same date |
| Every weekday (Monday to Friday) | Every working day |
| Custom | Build your own pattern |
Building a Custom Pattern
Choose Custom to open the recurrence editor, where you can:
- Set the interval --- repeat every few days, weeks, months, or years.
- Choose which weekdays the event lands on (for weekly patterns).
- Decide when the series ends: never, after a set number of occurrences, or on a specific date.
As you build the pattern, the Calendar previews the upcoming occurrences so you can confirm the rhythm before saving.
Editing and Deleting Events
If you're the organizer, open an event and use the edit (pencil) or delete (trash) buttons in the event details.
Editing a Single Occurrence vs the Whole Series
When you edit or delete a recurring event, Copera asks which occurrences your change should apply to:
| Choice | Effect |
|---|---|
| This event | Only the one occurrence you opened changes |
| This and following events | This occurrence and every one after it changes |
| All events | The entire series changes, past and future |
Pick the scope that matches what you intend, then confirm. For one-time events, edits and deletions simply apply to that event with no extra question.
Deleting an event can't be undone. When deleting a recurring series, double-check whether you mean This event or All events before confirming --- choosing All events removes every occurrence.
Rescheduling by Dragging
In the Day or Week view, you can drag an event to a new time or drag its edges to make it shorter or longer. The new time saves automatically. For recurring events, Copera asks which occurrences to apply the change to, just like editing.
Notifying Participants
Whenever you create, change, or cancel an event that has participants, Copera asks whether to send emails to them:
- Create --- "Send invitation emails?"
- Update --- "Send update emails?"
- Cancel --- "Send cancellation emails?"
You can add an optional message to include in the email, choose Send to notify everyone, or choose Don't send to make the change quietly without emailing anyone.
Invitations go out as standard calendar invitations, so guests can add the event to whatever calendar tool they use and respond from there. Their replies flow back to your event automatically.
People you invite can respond Yes, No, or Maybe from the invitation email. If they use Copera Inbox, the invitation appears as an interactive banner they can RSVP to in one click --- see Calendar Invitations.
Responding to Events You're Invited To
When you open an event you've been invited to, an RSVP bar at the bottom asks "Going?" with three buttons:
- Yes --- you're attending.
- No --- you're not attending.
- Maybe --- you're tentative.
Your current response is highlighted, and you can change it at any time. For recurring events, Copera asks whether your response applies to this event, this and following events, or all events --- the same occurrence choices used when editing.
Frequently Asked Questions
How do I add a meeting that repeats every week?
Create the event, open the repeat menu in the date area, and choose Weekly on [day] (or build a Custom pattern). Copera generates the whole series.
I changed one meeting in a series by mistake --- did it change all of them?
No. When you edit a recurring event, Copera asks whether to apply the change to This event, This and following events, or All events. As long as you chose This event, only that one occurrence changed.
Can I invite someone who isn't on my team?
Yes. Type any email address in the participants field to invite an outside guest. They'll get a calendar invitation and can RSVP from their email.
Do I have to email everyone when I make a small change?
No. When Copera asks whether to send update emails, choose Don't send to apply your change without notifying participants.
How many reminders can I set?
Up to five per event, using any mix of the presets or custom minute values.
Related Features
- Find a Time --- See everyone's availability side by side before you pick a slot.
- Availability & Working Hours --- Set when you're available so the right times stand out.
- Team Calendar Overview --- Open your Agenda and choose a view.
- Calendar Invitations --- How invitations and RSVPs work inside Copera Inbox.
- Meeting Channels --- Run the meetings you schedule.