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Availability, Working Hours & Time Off

Telling Copera when you're normally available --- and when you're away --- helps your team schedule with you, not around you. Your working hours mark the times you're open for meetings, and your time off blocks out vacations, holidays, and sick days. Both show up automatically when teammates use Find a Time, so the right slots stand out and nobody books over your day off.

Where to Find These Settings​

Your working hours and time off live in your personal preferences:

  1. Open Settings.
  2. Go to Preferences.
  3. Scroll to the Working hours and Time off sections.

These are your own settings --- each person sets their own availability, and you can change yours anytime.

note

The Working hours and Time off sections appear when the Calendar is enabled for your workspace. If you don't see them yet, the feature may still be rolling out.

Setting Your Working Hours​

Working hours tell Copera which parts of each day you're typically available for meetings.

  1. In the Working hours section, you'll see a row for each day of the week.
  2. Turn on the days you work. Days you leave off are treated as fully unavailable.
  3. For each working day, set one or more time ranges (for example, 9:00 to 17:00).
  4. Need a break in the middle of the day? Add another range to the same day --- for example, 9:00 to 12:00 and 13:00 to 17:00 to carve out a lunch break.
  5. Click Save.

Multiple Ranges Per Day​

You can add several ranges to a single day to reflect a split schedule. The only rule is that ranges on the same day can't overlap --- if two ranges collide, Copera asks you to adjust them before saving.

tip

Set up one day the way you like, then look for the copy schedule to all days option to apply the same hours across the week in one step --- a fast way to set a standard 9-to-5.

Adding Time Off​

Time off blocks out periods when you're away, so teammates won't try to schedule meetings during your vacation or sick leave.

  1. In the Time off section, click Add time off.
  2. Choose a date range --- the start and end of your time away.
  3. Pick a type so people understand the reason at a glance:
    • Vacation
    • Sick leave
    • Paid time off
    • Holiday
    • Custom
  4. Add an optional note (for example, "Back on the 5th").
  5. Save it.

Your time off appears as a list in settings, where you can edit or remove any entry later.

How Your Availability Is Used​

Once you've set your working hours and time off, they shape how others schedule with you:

  • In Find a Time, your working hours show as available time and your off-hours appear dimmed, so teammates can see when you're open.
  • Your time off appears as a blocked-out period, signaling you're away.
  • Times when you already have events are shown as busy --- without revealing what those events are.

This means a teammate looking for a meeting slot can immediately see your real availability and pick a time that fits, instead of guessing.

info

Your working hours are always calculated in your own time zone. If you work with people in other regions, everyone's availability lines up correctly no matter where they are. (You can set your time zone in the same Preferences area.)

Settings Summary​

SettingWhat it controlsNotes
Working hoursThe days and time ranges you're available for meetingsMultiple non-overlapping ranges per day; days left off are unavailable
Time offPeriods you're awayChoose a type (Vacation, Sick leave, Paid time off, Holiday, Custom) and an optional note

Tips and Best Practices​

tip

Keep your time off up to date before you head out. A few seconds entering a vacation saves your team from scheduling meetings you'll miss.

tip

If your hours change seasonally or by project, revisit this page and update them --- availability is only useful when it reflects your real schedule.

Frequently Asked Questions​

Who can see my working hours and time off?​

Teammates see your availability indirectly when they schedule with you --- in Find a Time, your open hours, off-hours, and time off shape the picture they get. They don't see the details of your individual events.

Can I take a lunch break out of my working hours?​

Yes. Add two ranges to the same day --- for example, a morning range and an afternoon range --- with the gap in between marked as unavailable.

What happens on days I don't work?​

Leave those days turned off. They're treated as fully unavailable, so no one will see them as open time.

Do I set working hours for my whole team?​

No --- working hours and time off are personal. Each teammate sets their own.

Will time off cancel my existing meetings?​

No. Time off blocks the period for future scheduling and signals you're away; it doesn't remove events that are already on your Calendar.